Privacy Policy
1. Introduction
The Network for Esports Evolution (henceworth NfEE) intends to provide a platform for academic and professional networking within the esports ecosystem. We aim to foster collaboration and knowledge exchange that positively transforms the esports industry. As the gathering of data and information about the visitors of networkforesportsevolution.com is an important part of servicing our audience, we also take every measure to protect your personal data. The objective of this privacy policy is to inform about the ways this information is used and how we store and protect it. Should you have any questions or concerns, you are always welcome to contact the NfEE team.
‘we’, ‘us’ or ‘our’ means the NfEE
‘the site’ means the NfEE website
‘you’ and ‘your’ means you, the person engaging with us, becoming a member, registering for our events or services or visiting our site.
By signing up for NfEE membership, registering for one of our events, subscribing to our services, visiting our site or otherwise interacting with us, you consent to our processing of your personal data in accordance with this Privacy Policy and the General Data Protection Regulation (GDPR) (EU) 2016/679.
2. Personal data we may be collecting about you
Information you give us: We collect any information you provide to us when you complete the website NfEE membership form, use our contact information form, register to attend one of our events or subscribe to our mailing list. This information might include, but is not limited to, identity data (e.g., your first and last name, gender, profession), contact data (e.g., email address, billing address), image data (e.g., such as your profile photo or a video that you feature in), financial data (e.g., your bank account and credit card details), health data (e.g., any medical conditions for event attendance) and technical data (e.g., your internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and information about how you use our website, products and services). In the event that you choose to provide us with unsolicited personal data, this personal data will be handled with the same care as any other personal data we process and in accordance with data protection legislation as laid out in this notice.
We will also collect personal information about website usage through cookies in accordance with section 5.
Information we collect about you: We will collect any information contained in any correspondence between you and us via contact forms on websites, emails, event registration or telephone calls.
We will only use your personal data with your consent, for the following processes:
- For our legitimate network interests (i.e., to improve networking and collaboration between members).
- To comply with legal obligations (e.g., record-keeping and reporting obligations).
- We may collect, for the purposes of any events that we operate badged access for, information about your location in and engagement with the event. For example, for certain events, access will be granted via a badge which holds your registration details including personal information. You will be required to use your badge to gain access to the event.
- We may collect information about you visiting our website and how you use it. This may include your IP address, geographical location, device information, browser type, referral source, length of visit, operating system, number of page views and similar information. This information may be collected by a third party website analytics service provider on our behalf and/or may be collected using cookies. For more information on cookies please see section 5.
- Information we receive from third parties: We may collect information about you from third parties that we work closely with for the purposes of delivering to you the services that you request from us. For example, we may engage third parties to assist us with our online event registration systems or payment systems; these entities will collect information directly from you on our behalf. We may engage third parties to operate event websites on our behalf; these entities will collect information directly from you about your visits to the website on our behalf.
- We may also receive information about you from third parties where you have consented to such third party sharing your information with us.
- In addition, we may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information and methods used to browse away from the page.
3. How we use information about you
You agree that we may use your information for the following purposes:
- to provide you with services or information that you have requested from us such as attendance at one of our events or receiving an email or newsletter;
- to contact you with information about an event that you’re attending;
- to keep in contact with you about other events or services of ours that we believe may interest you;
- to deal with enquiries or notify you of changes in relation to your attendance at one of our events, use of our site or other services;
- to carry out aggregated and anonymised research about general consumer engagement with our events, sites and services;
- to perform statistical analyses of users of the site, and their viewing and participation patterns, for product development.
4. Who we might share your information with
You agree that we can share your personal information with:
- selected third parties that we work with, where necessary for the purposes of delivering to you services that you request from us. For example, when you register to attend an event that we host, we may need to share your information with third party sub-contractors or service providers.
- any other third parties where necessary to enable us to enforce our legal rights, or where such disclosure may be permitted or required by law.
- if you are a member of NfEE, your member profile and the information that you choose to populate in this section will be visible to other NfEE members.
5. Your rights regarding your personal data
You have the following rights regarding your personal data:
Right to Access: You have the right to see the personal data that we keep about you, by making a request in writing to the email: networkforesportsevolution@outlook.com.
Right to Rectification: You have the right to request correction of any inaccurate personal data. You can also write to us to request your data to be updated. Our contact is networkforesportsevolution@outlook.com. If you are a member of NfEE, you can change your personal information that we have about you at any time, by logging into the website’s members area.
Right to Erasure: You have the right to request the deletion of your personal data.
Right to Restrict Processing: You have the right to request the restriction of processing of your personal data.
Right to Data Portability: You have the right to request the transfer of your personal data to another party.
Right to Object: You have the right to object to the processing of your personal data under certain circumstances.
Right to Withdraw Consent: If we are processing your personal data based on your consent, you have the right to withdraw your consent at any time.To unsubscribe from our newsletters, click on the link at the bottom of a newsletter you have received. If you unsubscribe from our newsletters we will still keep your data according to this Privacy Policy unless you contact us via email (networkforesportsevolution@outlook.com) and ask for this to be removed. If you have signed up to the membership section, you can request for your membership to be removed by emailing networkforesportsevolution@outlook.com
6. Cookies
We use cookies to ensure that you get the most out of our site. Cookies are small text files which we store on the device you use to access the site. Cookies allow us to monitor your use of the website and simplify your use of the site. A temporary cookie is also used to keep track of your “session”.
If you do not wish for cookies to be installed on your device, you can change the settings on your browser or device to reject cookies. For more information about how to reject cookies using your internet browser settings please consult the “Help” section of your internet browser (or alternatively visit http://www.aboutcookies.org). Please note that, if you do set your Internet browser to reject cookies, you may not be able to access all of the functions of our websites.
7. Third party content, sites and contributors
Some of our websites may contain content and links to other websites that are operated by third parties. We don’t control these third-party websites (including whether or not they store cookies) and this Privacy Policy does not apply to them. Please consult the terms and conditions and Privacy Policy of the relevant third-party website to find out how that site collects and uses your information and to establish whether and for what purpose they use cookies.
8. How we look after your information and data retention
Our website is hosted on the Wix.com platform and Wix.com provides us with the online platform. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall.
Transmission of information over the internet can be insecure, and although we employ measures to protect your information from unauthorised access, you acknowledge that we cannot always guarantee the security of information sent over the internet.
We will only retain your personal data for as long as it is necessary for the purpose we collected it for, or where we’re required to keep it for any legal, accounting or reporting requirements.
9. Changes to this privacy policy
This privacy policy may be amended from time to time. Any such changes will be posted on this page. We will notify you of any significant or material changes in the way we treat your information by placing a prominent notice on our site or, if applicable, sending a notice to the primary email address specified in your account.
10. How to Contact Us
If you have any questions or concerns about this privacy policy or our data protection practices, please contact the data controller at: networkforesportsevolution@outlook.com